Name of any affected customers or projects Lucid Dreams 3. Epic Downtime 101: Overview and Key Functionality - Surety Systems G-9 Blood Transfusion Record. Edit epic downtime forms. Downtime events occur regularly for planned maintenance and upgrades and can also be triggered by hardware Registration will register and admit patients (during this downtime). pdfFiller is not affiliated with any government organization. The downtime will end at approximately 12:45 a.m., Sunday, March 26. Documentation During EMR Downtimes &(3 3Qzj$($@qhk*lQomH3@g`0$RR7AF;riH')97wzJ^KDHOrq%u' RZ;GG$v.8|w*}H~THv_7 PK ! The downtime computer is located next to a dedicated printer. Twist Away (False Realities) Guilty Parties: Sammy Haggard Katie Sara Ski Mike WebSave documentation and log out of Epic before 12:05 am on Sunday, March 24. Basic Functions. This workstation is connected to backup power, as is the printer that can be used to generate chart summaries, schedules and other supports. Project Communication / Stories of Resiliency, Navigating Provider Supplemental Training Materials, Downloading And Installing PowerMic Mobile. Write and tube or fax lab orders, and send specimens to the lab with a downtime requisition. It is common for some problems to be reported throughout the day. Business Community Access (BCA) is Epics strategy to ensure core business operations are maintained properly and efficiently during computer, mobile device, or software downtime (i.e., Server/Network Downtime, Power Outages, Connection Issues). During Epic implementation processes, The status column changes to Arrive. PK ! All provider orders are entered into the electronic record with the following exceptions: Medication/IV orders that have been sent to the Pharmacy. Such problems trigger a "major incident", which is managed by established team and protocol. endobj Fax: 1-800-544-3058. Otherwise use WOWs or desktop computers. During downtime, this computer has stored on the hard drive the downtime reports and forms needed for patient care. Generic ADT Labels are to be used during planned downtime. Any other relevant information related to the downtime event. Your user profile in Hyperspace RPT Read Only is a read-only version of your normal user profile. 6. WebAn Epic downtime occurs when Epic is unavailable for use at Houston Methodist or at Community Connect practices, usually during two instances: Scheduled downtimes: For Then, move your cursor to the right toolbar and choose one of the exporting options. Date and time of the downtime event EPIC Downtime (view only function is available). WebHow to access: BCA Web icon Where to access: Any workstation used for Hyperspace Epic Level 3 Downtime: Epic Downtime Designated Computer (BCA PC) Access patient and Before the downtime begins, save your work and log out of Epic. qA" word/_rels/document.xml.rels ( N0EHC=q5!uEb&{VMS.,6F93[|: *&@&tJhH[fPK\Y5..%Dl8wi J4MnH-x#wY Sn=gf_mwoU Choose a communication channel for notifying physicians and staff that the EHR has malfunctioned (e.g., email, organizational intranet, word of mouth).. Orders can be written on printed copies of these order sets or on generic order forms. Downtime Service interruptions can be planned (maintenance) or unplanned; and can relate to the CIS itself (primary) or any of its dependencies (secondary, e.g., enterprise content management, dictation, blood product management), infrastructure (e.g., servers, networks, workstations, devices) or infostructure (e.g., operating systems, interfaces, databases). From attached Chart Summary Patient Rating: o Unchanged from attached Chart Summary Staff Rating: o Unchanged from attached Chart Summary Complaint Status: o Complete Review by DOH Complaint Supervisor Reviewing Complaint: o Complete Review by DOH Complaint Supervisor Review History: o Unchanged from attached Chart Summary Complaint Date: o 7/1/2012 o 7/1/2012 o 7/5/2012 o 10/1/2012 o 10/31/2012 o 11/1/2012 o 1/2/2012 o 1/24/2012 o 2/1/2012 o 2/19/2012 o 2/8/2012 o 2/22/2012 o 3/7/2012 o 4/10/2012 o 5/7/2012 o 6/4/2012 o 8/27/2012 o 9/27/2012 o 11/3/2012 o 11/20/2012 o 12/12/2012 o 12/19/2012 o 1/19/2013 o 2/14/2013 o 3/3/2013 o 4/17/2013 o 5/15/2013 o 6/3/2013 o 7/15/2013 o 8/29/2013 o 11/26/2013 o 1/29/2014 o 2/11/2014 o 3/11/2014 o 4/1/2014 o 5/10/2014 o 6/6/2014 o 7/11/2014 o 7/27/2014 o 8/7/2014 o 8/19/2014 o 9/1/2014 o 9/4/2014 o 9/22/2014 o 10/1/2014 o 1/10/2015 o 12/10/2015 o 1/13/2016 o 12/15/2016 o 1/17/2017 o 1/23/2018 o 2/5/2018 o 2/24/2018 o 3/12/2018 o 3/29/2018 o 4/1/2018 o 4/14/2018 o 4/22/2018 o 4/28/2018 o 5/10/2018 o 5/31/2018 o 6/6/2018 o 6/13/2018 o 7/15/2018 o 8/11/2018 o 8/18/2018 o 9/3/2018 o 9/16/2018 o 9/24/2018 o 10/6/2018 o 10/17/2018 o 12/1/2018 o 12/24/2018 o 1/13/2019 o 1/. Web4. All assessment data will be entered into Epic upon completion of the downtime for downtimes less than 4 hours. for personal devices. Form ]]A`UvTHf:h P]z3=QnY FwNeV f1j%FV%6 P*n) 2B6\bKX#[Y Hyperspace RPT Read Only will be available at 11:59 p.m. and. A pplication of Epic identification bands i. Epic Downtime Epic a. Unscheduled downtime is unexpected and warnings typically are not given. Draw lists can be located in the Epic SRO (Read-Only Mode). Scheduled Downtime is a controlled event. Software In which activity will you document the administration of an immunization? 10. Follow your areas downtime procedures for these documents. It's OK to access BCA Web while Epic is available. WebDowntime Form for Testing. A Downtime requisition/order must accompany the specimen to the lab as electronic order entry will be unavailable during downtime, Downtime requisitions are printed from eDocs. Connect Care users who witness what might be an unrecognized problem should immediately contact helpdesk (help.connect-care.ca or 1-877-311-4300) to submit the concern. Our usual check-in forms can now be used and placed on the check-in table. Immunization Inquiry Recipients. $| f word/_rels/document.xml.rels ( MN0H!5!u n2I#b;@oi4fXD2=OKUXW0X:5Yf,r(u&+!a{pl@%e"_EmG]%]lj~'7VIK[Z >kEh%2}k. Using the Patient Station tool, any clinician can find any patient who has been registered at UVA and access either new or old encounters within that patients record. site. Form Popularity epic downtime forms. N _rels/.rels ( JAa}7 Sign it in a few clicks Draw your signature, type it, 02. WebWhat is the clinics EPIC downtime procedure? 2023 Epic Communications, all rights reserved. %PDF-1.5 Complete electronic documentation of all 2300 and 2400 medications prior to the downtime, using BCMA as appropriate. Entering or retrieving new data is unavailable. PACS will be available; however, images for new patients registered during the downtime must be accessed using the patients name. A-1a Doctor/Provider Orders - Breast Milk Exposure - Source Mother Evaluation. Reports are used to view clinical information for each patient; however, discrete clinical information can not be entered (use downtime paper forms for documentation as directed). WebEPIC DOWNTIME INFORMATION PHARMACY Important Definitions: -BCA (Business Continuity Access): Epics functionality to ensure access to information that is most critical to patient care in the event of a downtime. iii. The production (PRD) Connect Care environment is unavailable during scheduled downtimes. Nursing Downtime Process: Blood Component Tracking N-07.072. Downtime Procedures for Prescribers and Medical Leaders, DURING DOWNTIME - Essential Information for Prescribers, Status: Connect Care Systems Up/Down Status, PLANNING DOWNTIME - Essential Information for Medical Leaders. Downtime Forms Scheduled Downtime is a controlled event. In order to maintain quality care, when the system is not available, interim paper documentation will be used. Web4. Downtime Email, fax, or share your downtime forms form via URL. Automated Medication Dispensing Cabinets will be placed on override according to hospital policy. Only emergent tests, blood product transfusions, and medications should be ordered during the downtime, using UIHC approved paper requisitions. Epic Games Store Epic These details will also be posted on the intranet homepage . WebInterlace Health provides Epic hospitals with a downtime registration solution that allows staff to capture patient information and print barcoded forms, wristbands, and labels on Communication. "Business continuity" is about supporting clinical and administrative workflows when CIS functions are compromised. Name of the person responsible for the corrective action WebSave documentation and log out of Epic before 12:05 am on Sunday, March 24. Enter all activity during downtime into Epic once the system is back up. Regardless of the length of downtime, the following must be entered into the electronic record and back timed when the system is available: Nursing will begin using the EMAR when the system is released to the nursing unit by pharmacy. epic WebLevel 1 - SRO (Read-Only) is a snap-shot of the RWJBH Epic system before the downtime started Level 2 - BCA Web is an internet application used to view downtime information To view patient information during the downtime, you will need to access the Hyperspace RPT Read Only icon (see image below). See below for additional details on the downtime. Glucommander Downtime: IV Insulin Downtime Process Tip Sheet. U~ _rels/.rels ( J@4ED$Tw-j|zszz*X%(v6O{PI 5. Make sure to date, time and sign all handwritten notes. EPIC Nurse Exam b. Downtime If a co-pay is due at the time of service, collect the co-pay and issue a receipt. server downtime, network downtime or power outages. Scheduled downtime that occurs to allow for hardware and/or software changes will be variable in duration and will depend on the amount of time required for the system to be off-line to implement changes. Third-party health information systems provide Connect Care with important clinical data through information interfaces, but are not necessary for core Connect Care functions. WebEPICRIS and PACS send information to EPIC and therefore problems or downtime involving these systems affect the normal operating procedures for EPIC. Completely eradicating any form of waste is impossible, but defects can certainly be limited by a few measures. During a non-network downtime when the Epic Production environment is unavailable, users will be directed to the SRO, or Shadow Read Only, version of Epic. After the paper forms utilized during downtime have been scanned into the system and verified, the clinic will be responsible for the maintenance and/or destruction of private health information. EOE/AA/Women/Minority/Vets/Disabled, Copyright 2023 by Vanderbilt University Medical Center. % Business Continuity Access, or BCA, is Epic's strategy and functionality to ensure operations during all types of downtimes, i.e. In Epic, an encounter is defined as a clinical contact with a patient. 3 0 obj Be sure to affix a patient label to ALL downtime sheets of paper. Nursing Downtime Process: Blood Component Tracking N-07.072 Penalties for late filing of downtime forms vary depending on the organization, but may include fines, reprimands, or suspension or termination of employment. The following message is distributed on behalf of the HCIS Help Desk and the Epic Implementation Team. Downtime During the downtime, patient care registration and orders will occur on paper. Icons for these services may be seen on Connect Care workstations and via "myapps.ahs.ca" for personal devices. Downtime Level 2 BCA Web is an internet application used to view downtime patient reports. BCMA (scanning) is not appropriate for back charting of medications and should not be done. Epic Exam Webmore than required for the dose- 9mL order, 10 mL syringe. Private practice providers who dont have access to SharePoint should access the forms and policy in the unit downtime binder/folder. A-1a Doctors Order (Drug, IV orders) Generally, downtime forms should be filed as soon as possible to ensure accurate records and to help with any potential reimbursement or compensation that may be available. Omnicell will be placed on Critical Override during the downtime, so nurses can remove meds for new orders placed during the downtime via the stocked meds button. Problems already recognized will be acknowledged (with mitigation instructions) for all users by one or more of the following channels: health information systems provide Connect Care with important clinical data through information interfaces, but are not necessary for core Connect Care functions. a. MARs (Medication Administration Records) will NOT be printed to each nursing unit prior to the downtime. During Epic GoLive there is a possibility that some functionality may not be available. 3. 195 0 obj <>stream WebDowntime forms need to be located in a central location for easy retrieval. Admit Orders should be entered once the system is up. Inpatient floor will call ED to notify registration of the patient's arrival. WebOrder Sets from Epic will be available to be printed from the BCA PCs. WebFill Downtime Forms, Edit online. Staff members will log into the Downtime environment using the same ID/password used on the Epic Production system. Webto Epic. WebOnly Use Epic SRO During Epic Downtimes BJC Downtime Hospital Procedures for Epic Down Emergency Department: ASAP Specific Downtime Procedures Labor and Delivery Our usual check-in forms can now be used and placed on the check-in table. EPIC DOWNTIME Unscheduled Downtime is not a planned event. Radiant Quicksheet EPIC Downtime Process Downtime
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