Is it to meet caring responsibilities, for example? As per the increasing demand of customers and reach our sales targets, we have scaled up our working hours. Bolster your case by thinking of potential challenges ahead of time, along with possible solutions. Flexible work arrangements Flexible work arrangements are alternate arrangements or schedules from the traditional work setting. Heres a pitch-perfect sample letter to use as a template to submit your flexible working request to your employer (and a completed example below for more ideas). How Employers Are Helping Workers Commute Safely During the Pandemic - SHRM Communication is key to building this trust. Hearts and minds are shifting on the ways in which we work. Make sure that you include all the details in the memo that are required to follow new timings. A flexible work schedule provides greater hourly or location flexibility to the employee, the employer, or both. You can visit the Labour Relations Agency or call their helpline Workplace Information Service on 03300 555 300. c/o Buzzacott LLP130 Wood StreetLondonEC2V 6DL, Helpline for parents & carers+44 (0) 0300 012 0312, Press enquiriespress@workingfamilies.org.uk, Administrative queriesoffice@workingfamilies.org.uk, * Please do not use this box to ask for advice or leave any personal information. Discuss various options with your manager. Here are a few tips for you to write a professional-looking memo. For example, imagine a university offering compressed schedules. If you are in Northern Ireland you can visit the Labour Relations Agency or call their helpline Workplace Information Service on 03300 555 300. I write about startups and career advice. You can help them by providing a flexible working arrangements request template. Introduce New Staff Members or Policies Memo. To maintain efficient employee management, you need to limit the types of working schedules you agree with within your business. When you're looking for a sample letter request for flexible working hours, we have an example you can customize according to your needs. We include [five] types of leave and holidays. I would like to request to work a flexible work arrangement that is different to my current working arrangement. Should Parents Work Part-Time After Having a Child? However, if it doesnt work out, you may need to look elsewhere for a job with a flexible work schedule. You must include these. I will try to answer all of your queries. I believe that starting an hour early will actually benefit the team as I will be able to attend to emails received overnight and be ready to field calls at 9.30am or earlier. Human Resource / Employment Internal Memo / Policies / Staff Handbook / Manual Internal Memo / Announcement - New Working Hours Internal Memo / Announcement New Working Hours Internal staff announcement regarding new working hours. All the words highlighted in BOLD are legal requirements for the request to be valid. Research shows that flex schedules can improve employee performance and motivation on the job, and may reduce absenteeism, tardiness, and turnover. This template may be used upon the Internal company announcement of the new company working hours. This document should be carefully read by thecompany/HR department/reporter. The memo should be started off with the provision of information about the changes in the working office hours. Customize the template ________ ________ ________ ________ ________ ________ ________ Re: Request For New Flextime Schedule Dear Employer: I sincerely value the opportunity that I have in working for you and your company. Guide to flexible working hours (And how to implement them) There should not be any ambiguity in the information provided in the memo. Examples of How to Write a Memo to Employees - Work PDF Proposal for a Flexible Working Arrangement 14 Nov Here are a few tips on how to effectively implement a flexible work schedule policy: 1. This is a statutory request under section 80F Employment Rights Act 1996. This will not only alleviate pressure on my coworkers, but will also ensure that our clients are serviced in a timely manner. Source, attract and hire top talent with the worlds leading recruiting software. Please call our helpline for more details. That is not allowed. Companies have discovered that having employees sharing desks save them costs in terms of office space needed, while employees are more productive and happier as they gain more autonomy and a better life/work balance. I can confirm I have worked continuously as an employee of this, for the last 12 months and am employed on a [, I can confirm that I have worked continuously as an employee of this. Work Schedule Change Notice Letter Template for Businesses My proposed schedule would be as follows: Please let me know when might be a good time to chat about this. Make sure you have read it thoroughly and have understood the process before meeting your manager. I think the impact on the business and my colleagues can be accommodated by [include steps you feel can be taken to accommodate your flexible working pattern]. Some managers dont like employees working from home, as they lose control of what their employees are doing and the possibility to oversee their work. I would like my new working pattern to be Monday to Friday, 9am to 3pm, with half an hours lunch each day (27.5h). After some consideration, I have come to believe that such a schedule would be of benefit to us both. Enter the first and last name of the person sending this letter. If there is an agreement between the employer and the employee such an arrangement will be protected under the Indian Contract Act, 1872. Our flexible hours company policy outlines ourprovisions for employeeswho want to change theirworking hours, days or weeks. In 1967, the first documented flextime program was established in West Germany, according to the U.S. Environmental Protection Agency, which promotes flexible schedules to reduce traffic-related air pollution. Leyla Okhai, coach and founder of Diverse Minds says The policy will outline what the time frames for a request are, when you can expect to hear back and what the feedback process is.. Flexible working arrangements are something most employees require at some point. Giving the decision-maker a heads up gives them a chance to think ahead about how they may or may not be able to accommodate the request.. For example, if the company struggles with turnover, provide studies showing the correlation between flexible work and employee retention. Allow employees to choose a type of flexible working arrangement from a predefined list. I cherish you for all the efforts you are putting in to make this organization successful. The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. Driven by Always Being There for Storytime., 3M. 1 2 To: Jonny Bek Date: September 17, 2013 I scheduled a date to meet you. I am making this request to help care for my child. The memo is basically used to announce new working hours timing for the entire staff of the company. I previously made a request under section 80F Employment Rights Act 1996 on 5th May 2016. As an employee, slowly switching to this new flexible schedule . This template may be used in theInternal Report / Review /Proposal on flexible working hours. You may come to work at any time between [9 a.m. and 11 a.m.], depending on your team's needs. All the words highlighted in BOLD are legal requirements for the request to be valid. The UK Prime Minister Theresa May has called on employers to make flexible working available to everyone from day one, as part of the UK Governments drive to close the gender gap pay. All persons involved are automatically notified, and the employee receives a response very fast. Try to establish what risks they may feel they are taking when they review an application for flexible working. I would like to change it from [Monday] to [Thursday], from [8 AM] to [6 PM]. ), My current working pattern is (note there is no requirement to explain your current working pattern but it is sensible to do so), I would like my new working pattern to be (note set out here what arrangements you are looking to put in place. Allows you to do your job, including any supervising youre responsible for, Doesnt adversely affect your clients or people you work with, Gives you access to the equipment, technology, or other resources you need, Doesnt present any information security threats, Wont negatively impact your motivation or ability to focus, Burdens your coworkers with additional responsibilities, Means you have a harder time managing those you supervise, Organizational or team responsibilities and goals. Here are the key points to bear in mind when requesting flexible working: Understand your company's culture and policy Find out what the company's flexible working policy is, if there is. Last updated: 25 Jul 2022 This is a Precedent " Statutory Flexible Working Request " Letter for you to personalise. Here are the most common types of flexible working arrangements used in companies around the world: Flexible work programs should have clear guidelines and regulations. You can contact our helpline on 0300 012 0312. I sincerely value the opportunity that I have in working for you and your company. 3-5pm is not a busy time and I have spoken to colleagues who have said they are happy to deal with my clients should they call. Flexible Working Request Letter Example | Tribunal Claim Similarly, bike shops might offer trail research days for bike riding, according to Aryn Schlichting, founder of job search website Mountain Careers, and human resources deputy director for Eagle County, Colorado. They have a large impact on employee's work satisfaction, loyalty towards the company, and overall well-being. They felt that taking those options would stigmatize them as not being committed to their work. [Detail your current schedule and a . This will enable scheduling of client calls from 9.30am as opposed to 9.45am, given the, Rob Sturrock Im a dad that knows the juggle struggle is real. Below are some examples you may want to consider depending on the nature of your request. First, indicate what type of flexible work arrangement you seek. Flexible working arrangements example email template This Letter should be sent to the Human Resources Department, if applicable. 70% of the Millennial generation believe flexible working arrangements make a job more attractive. Tips for Writing a Flexible Work Schedule Proposal. A happy professional is a productive professional, Schlichting said. This would essentially mean starting work at 8.30am and finishing at 4.30pm, instead of commencing at 9.30am and finishing 5.30pm as my roster currently stands. Thank you for considering this request. I can confirm I have worked continuously as an employee of this organization for the last 12 months and am employed on a [full-time/part-time/casual basis]. Checklist on policy, procedures and controls (Compliance Manual), Contract Administration and Management Policy, Corporate Social Responsibility (CSR) Policy, Covid-19 Vaccination Policy for Employees, Environment, Social and Governance Policy, Notice to book continuous Shared Parental Leave, Notice to Book Discontinuous Shared Parental Leave, Working Time Regulations: the 48 hour week. . For example, describe any arrangements in advance for technical support if youre working later than the tech team. To enhance the proficiency and effectiveness of our employees, we considered this necessary to bring a change in working hours. List the recipients. Adding the subject in the memo shouldnt be forgotten. Find advice on making a flexible working request Template [Today's date] Dear [name of your employer / HR manager / line manager], The new timings are from 10 am to 8 pm. Lloyds Banking Group have implemented so-called agile working practices to enable all staff to work wherever and whenever they want, with the help of the latest technologies. Before you make a proposal for flexible working, make sure you have understood the peaks and troughs in activities during the week. In order to make and write a flexible working request letter, the employee must have been employed by the same employer for 26 weeks. However, some companies are still on the fence when it comes to flexible working and older managers may need a bit of persuasion to be convinced of its benefits. I think this change in my working pattern will affect my employer and coworkers by [include any information on the impact you feel your flexible working pattern will have on your employer]. A flexible work schedule may be flexible in hours, offer a compressed schedule, or offer teleworking opportunities. With so much uncertainty about public health, many. ), (4) why it could be beneficial to be business too two heads are better than one (if asking for a job share), allowing flexible work helps keep employees happy and retention rates are higher, it wouldnt cost the business anything more), [I am asking for this request in order to] (note while there is no requirement to do so, the ACAS guidance suggests that employees should state if their request is made in relation to the Equality Act. Working times, days, meeting hours, and phone call availability would also be clear and planned. First, the ability to hire highly competent and qualified employees is dramatically increased when such candidates have the incentive to work for an employer that not only shows an interest in valuing their employee's work-life balance but also trusts their staff to have the competency and communication skills to work in such a capacity as a flex-time schedule would allow. It's important that this transition is steady and slow to fully comprehend how this impacts the company. I believe this change in my working pattern can be managed by ensuring my key tasks are still delivered and my commitment to complete early morning duties before the team logs on. Similarly, in the hours that Joe Bloggs is not working I have volunteered to pick up any urgent requests which are sent to him. This is regarding you being caught watching video while on work during working hours. This field is for validation purposes and should be left unchanged. Keep in mind that what works for a company doesnt necessarily work for yours. These could also be deadlines for the wider company, not just for you and your team. When implemented well, flex-time hours act as a compliment, not substitute, for consistently productive and well-executed work results. I would be happy to attend a meeting to discuss my request in more detail and to be given a chance to address any concerns that you may have regarding my suggested new working pattern. We cannot provide advice on employment rights in Northern Ireland as the law is different. For more information, please see Legal Notices 2023 DocPro Inc. All rights reserved. This timetable has been designed keeping in view all of your concerns. Stay on top of trends by following us on LinkedIn! This change in my working pattern [will] / [will not] affect my colleagues. You also need to have a Plan B. We pay our respects to all Aboriginal and Torres Strait Islander peoples, their cultures and to their Elders past, present and emerging. Find Shifts That Work for You., Amazon Flex. You need to reach the workplace 15 minutes earlier as late coming will result in a salary deduction. Please fill in any additional information by following the step-by-step guide on the left hand side of the preview document and click the "Next" button. What are you waiting for? It has been my pleasure to train my successor, Geraldine Hines, this past year. Package Your Memo. ], [I have previously made a request under section 80F Employment Rights Act 1996 on [Date]] (note in accordance with this legislation only one flexible working request can be made in any 12 month period so if youve previously made a request you need to ensure you wait 12 months before making your next request. About Us | Terms & Conditions | Privacy Policy | Contact Us | Disclaimer, Construction Project Inspection Request Letter, New Manager Introduction Letter to Tenant, Complaint Letter to Principal about School Canteen, Maternity Leave Extension Letter for Teachers, Complaint Letter to Principal about Teachers Immoral Behavior, Request Letter for Research Project Collaboration/acceptance, Weekly, Biweekly & Monthly Payslip Templates, Letter of Apology to College Lecturer for Misbehaving, Authorization Letter to Collect/Receive or Claim Documents, Authorization Letter to Claim Birth Certificate, Request Letter to Professor to Accept for Research Project. Removing the fear factor for your manager. This memo serves as warning and I want to further discuss this with you on our meeting. Opinions expressed by Forbes Contributors are their own. If your company prioritizes productivity and going to meetings, and you want to shift your schedule earlier, point out how you can accomplish more during the quieter hours but still attend important midday meetings. Increasing Employee Motivation and Organizational Productivity by Implementing Flex-Time.. (note your request will have better chances of success if you show some flexibility). This document should be carefully read by theindividual employer/company. A flexible work schedule is any schedule that is not a regular, alternate, 9/80, or 4/10 work schedule and where the employee is not scheduled to work more than 40 hours in the "workweek" as defined in Subsections F. and H., below. Hire better with the best hiring how-to articles in the industry. (Please keep a copy of this letter for your records). Europe & Rest of World: +44 203 826 8149 That's more! In an ideal world, all flexible working requests would be approved. Amazons delivery arm, Amazon Flex, allows you to use an app to create a schedule that fits you. Im ready to work with my team to manage any possible delays in the assigned tasks. Letter to Request Flexible Working Progress: 0% What is the full name of the employee who will be sending this letter? When will your manager need you the most? You can use this letter template to write your work hour reduction letter: [Date] [Name of manager] [Name of company] Dear [manager], [Introduction thanking the manager for their time. In Colorados ski towns, some employers have long touted powder day rulesif it snows more than 6 inches, employees can take the day off to ski. Hope you find the message in a jovial mood. Easy set-up No contracts required No credit cards, Five examples of flexible working arrangements, Flexible work arrangements best practices. Secondly, highly motivated and dedicated employees are retained, saving on recruiting and training costs, as well as the time it takes to acclimate new staff members to their respective positions and responsibilities. At the end, you will immediately receive the document in Word and PDF formats. This memorandum is a formal document so it is very important for you to keep the tone of the letter totally formal. The new timings for morning and night shifts are from 9 am to 3 pm and from 5 pm to 11 pm. The new timings will be effective from tomorrow dated [DATE] onwards. The announcement includes when the new working hours take effect. Sounds good? The most common types include flexible hours, compressed work weeks, telecommuting or hybrid work, or a combination of these options. The policy allows their staff to take Fridays off, typically spanning from memorial day to labor day. Full-time members of the faculty and employees of the University shall be on duty for a minimum of 40 hours during each week in accordance with a time schedule to be approved by the Chancellor [1]. Your salary will also get increased by 5%. This document can be used in case of an initial request or following up on the verbal communication with the employer. The remainder of the letter is optional however our view is that including this information, where relevant, will help strengthen your argument and hopefully result in the request being granted. To increase productivity and work relationships, its essential to provide equal treatment for all employees. You fill out a form. I have already requested parental leave to cover the first month when she is on half days, so I would like the new working pattern to come into force on 1st October 2019. The new timings are from 9 am to 6 pm with one hour break from 1 pm to 2 pm. Im ready to work with my team to accommodate any impact they may receive due to my change of schedule. This policy applies to all our employees, who need an alternative arrangement abouttheir work schedules and who are eligible by nature of their job. Stay in touch with your team and management to address any challenges or misunderstandings. The blurry words become clear when the document is downloaded. A quick curtsey call in the morning could be an effective way to connect at the beginning of the day. Internal staff announcement regarding new working hours. This flexible working arrangement is not covered under any laws in India. A flexible schedule may work best if the arrangement: Truly flexible scheduling may be challenging in situations where you have to be in a certain place at a certain time, such as customer service and some production or manufacturing jobs. Getting a flexible work schedule may require permission from your manager or a company-wide policy change. Working Families members have access to guides and factsheets which have been designed to support you and your organisation. There are multiple reasons for this, from child care to illness, inability to commute in some hourly intervals, and others. Americas: +1 857 990 9675 Start today by requesting a demo or posting a job for free to discover how Workable can help you find and hire great people. How to write a memo to all staff reminding them about the working hours Click "Create Document" button and the document will be prepared with your account details automatically filled in. Trish A. Petak and Gabbie S. Miller. If at any time you need more information or assistance, call the Fair Work Ombudsman Infoline on 13 13 94 or visit the, I would like to request to work a flexible work arrangement that is different. This memo also serves as telling you to not do it on the next time. The location you work from? PDF Examples of Different Flexible Work Arrangements - UMass Chan Medical HR memos are meant to be formal. The documents provided are for general reference only and do not constitute legal or professional advice. DocPro is a registered trademarks of DocPro Inc. Internal Memo / Policies / Staff Handbook / Manual, Proposal for Flexible Working Hours - Internal Memo / Announcement. You requested a reduction to your working hours/a change to the pattern of your working hours/a change to your place of work*. You need to adjust your schedule with the new timings. Schlichting recommended creating a written proposal outlining your suggested flexible schedule. Europe & Rest of World: +44 203 826 8149. This letter can also be sent as an email attachment. This advice applies in England, Wales and Scotland. Her articles have also been published by CNN Money, U.S. News & World Report, and Bankrate, among others. Itswarehouse jobs come with choices of shifts. You can decide on new kinds of arrangements only in exceptional situations but, as a rule, stick to the types you defined. Find out what different flexible schedules look like, whether a flexible schedule might work for you, and how to propose and ensure its success for everyone involved. 2222 Hickory Lane. This is a BETA experience. If costs are a concern, hybrid schedules could cut expenses by offering the opportunity to downsize physical office space.
Its Ok To Be Single Church Of England,
Articles S